Inspections

The Inspection Work Pack (IWP) system enables offline equipment inspections. Packages are assembled and downloaded from the Tag Browser, completed on a device using the Ex-Online Inspection App (or a PDF editor), and uploaded back to update equipment records and generate defects.

Scope

This reference covers the Tag Browser IWP controls — the dialogs, toolbar options, and grid columns available in the browser. For the Inspection App itself (check sheets, sign-off, transfer), see the Inspection App reference.

Inspection Dropdown

The Inspection dropdown sits on the right side of the toolbar when the EQUIPMENT tab is active on the Project Dashboard. Equipment items must be selected before downloading an IWP.

(Inspection dropdown)

Option	Description
Download	Opens the Checksheet Options dialog to assemble and download an IWP
Upload	Opens the Upload dialog to import completed .iwt result files
QR Upload	Opens a pairing page with a QR code for direct device-to-browser transfer

Checksheet Options

The Download option opens this dialog, titled Checksheet Options in the UI. It configures what goes into the IWP file before download. Only the equipment items selected in the grid are included.

In Ex-Online, a check sheet (also called an Inspection Check Sheet or ICS) is the per-item inspection questionnaire completed later in the Inspection App. This dialog sets the type, grade, bundled documents, and pack metadata — not the on-device check sheets themselves.

(Checksheet Options dialog)

Inspection Type

Type	Description
Initial	First-time inspection of new equipment
Periodic	Scheduled recurring inspection
Sample	Random sample inspection of equipment
Continuous Supervision / Data Gathering	Ongoing monitoring and data collection

Inspection Grade

The inspection grade controls which questions appear on the check sheet. Grades are listed from most checks to fewest.

Grade	Description
Detailed	Comprehensive inspection with full documentation
Close	Standard inspection with visual and physical checks
Visual	Quick visual-only inspection
Continuous Supervision	General inspection questions only

Package Inclusions

Each checkbox controls whether a document category is bundled into the IWP. Select All and Select None toggle every checkbox at once.

Option	Description
HA Classification	Hazardous area classification documents
Drawings	Engineering drawings and diagrams
Calculations	Design and engineering calculations
Certificates	Compliance and certification documents
CADs	CAD files and technical drawings
Manuals	Equipment manuals and guides
Test Records	Previous test and inspection records
Inspections	Historical inspection records for each item
Photos	Equipment photographs
Audits	Audit records and reports
Other Docs	Any other relevant documents

When Inspections is ticked, the Only include the latest inspection document checkbox (enabled by default) controls how many records are bundled. With the checkbox on, only the most recent inspection record per item is included. Unticking it bundles the full inspection history, which can significantly increase the IWP file size.

Additional Info

Field	Description
IWP Name	Name for the inspection work pack file
Inspector (v5 only)	Inspector name, pre-filled on the check sheet. Only used when generating a PDF-based IWP (version 5 format) rather than an Inspection App package.
Date (v5 only)	Inspection date, pre-filled on the check sheet. Only used for PDF-based IWPs (version 5 format).

Download Controls

• Estimate IWP Size (beta) — previews the download size before generating the pack.
• Download IWP — generates and downloads the package. A completion dialog then displays a QR code for the Inspection App and a direct download link.

(IWP Build Completed dialog)

Upload Dialog

The Upload option in the Inspection dropdown opens the Inspection Work Pack Upload dialog. It accepts .iwt transfer files created in the Inspection App (or completed PDF-based IWPs).

(Upload dialog)

Option	Description
Ignore NC inspection results	When set to Yes, Not Checked (NC) findings do not create defects
Automatically update equipment list	When set to Yes, equipment field values are updated from check sheet data. When No, changes require manual approval.
Skip Backup	Bypasses the automatic pre-upload backup (faster but less safe)

A backup is created automatically before processing begins unless Skip Backup is checked. The maximum upload file size is 2 GB.

What Happens After Upload

• Equipment records are updated with inspection dates and results
• NC findings create new defects (unless Ignore NC inspection results is Yes)
• Inspection history is recorded for each equipment item
• The D (Defects) column in the equipment grid reflects new findings

For a step-by-step walkthrough, see Uploading Inspection Results.

QR Upload Page

The QR Upload option opens a dedicated page that pairs a mobile device with the current project. The page displays a QR code and a time-limited upload URL. Scanning the code in the Inspection App’s Upload by QR Code flow initiates a direct transfer — no .iwt file is needed.

(QR Upload pairing page)

The upload link is valid for 30 minutes and one successful upload. Uploading another file requires returning to the Project Dashboard and selecting QR Upload again.

Inspection Columns

After an IWP is uploaded, several columns in the equipment grid reflect the results:

Column	Description
Date	Date of the most recent inspection for the item
Grade	Inspection grade used (Detailed, Close, or Visual)
D	Count of defects linked to the item, including any generated from NC findings
IWP Upload Date	Date and time the most recent IWP was uploaded for the item

Inspection history for a specific item is available in the Equipment Window HISTORY tab, which logs every IWP import with timestamps and the uploading user.

Related Topics

• Inspection App — App screens, check sheets, sign-off, and transfer
• Downloading an IWP — Step-by-step IWP download guide
• Uploading Inspection Results — Upload results via file or QR code