Filling in the inspection check sheet

Complete a check sheet in the Inspection App by answering inspection questions, attaching photos or documents, and signing off. You can also update equipment details when needed.

(Inspection check sheet interface)

Prerequisites

These tasks assume you have already:

• Installed the Inspection App on your device
• Downloaded an IWP file from Tag Browser (see Downloading an IWP if you haven’t done this yet)
• Loaded an IWP file in the Inspection App using the + button or QR Scan button
• Opened an equipment item’s check sheet by double-clicking the row in the Equipment Browser

The sidebar on the left lists every section of the check sheet. Click a section name to jump to it.

Editing equipment data

Each field in the check sheet has two rows: a blue-gray read-only row showing the current value from Ex-Online, and a white editable row below it where you can enter a new value. This pattern repeats across every section — Equipment, Area Classification, Equipment Details, Ex Details, and so on.

(Read-only rows and editable rows)

To update a field, type the new value into the white row. You do not need to clear the blue-gray row — the white field takes priority. Leave the white field empty if the existing value is correct.

Overwrite behaviour

Values entered in the white fields overwrite the existing equipment data in Ex-Online when the transfer file is uploaded with Automatically update equipment list set to Yes. See Uploading Inspection Results for upload options.

Changing the protection type

The protection type (e.g. Ex d, Ex e, Ex i) can be updated from within the check sheet using the Prot Type dialog. Changes made here travel back with the transfer file and update the equipment record in Ex-Online after upload.

1. In the sidebar on the left, click Ex Details to navigate to the Ex protection fields.

   (Prot Type button in the Ex Details section)

2. Click the Prot Type button.

   (Change protection type dialog)

3. Use the type buttons (i, d, e, p, n, nR) to select or deselect protection types.

4. If needed, change the Simple Device (Y/N) dropdown.

5. Click Confirm to apply the change, or Cancel to discard.

Answering inspection questions

The inspection questions are the core of the check sheet. Click Inspection Questions in the sidebar, or click Next Inspection at the bottom of the sidebar to jump straight there.

Inspection Grade

The questions shown depend on the inspection grade. Click Inspection Grade in the sidebar to change it. Grades from most to fewest checks: Detailed, Close, Visual, and Continuous Supervision (general questions only). See Inspection Grade for definitions.

(Inspection questions with response buttons)

Each question has four response buttons:

Button	Meaning
Y	Yes / Compliant
N	No / Non-Conformity
NA	Not Applicable
NC	Not Checked (default)

When you select N, use the dropdown to select a common non-conformity reason, and the text field to add detail.

The Additional section (below the questions in the sidebar) provides space for non-conformities that don’t fit a specific question, follow-up actions, and remarks.

Previous defects

If the IWP contains inspection history, defects from previous inspections appear inline below the relevant question. Each row shows the defect severity, status, inspector name, and date.

(Previous defect from a prior inspection)

These rows are read-only — use them to check outstanding issues before answering the current inspection.

Attaching a photo

Photos are linked to the current equipment item and included in the transfer file.

1. Click the camera icon in the top-right toolbar to capture a photo.

   (Check sheet toolbar — camera icon)

2. The number badge next to the camera shows how many photos are attached to this item.

3. Click the badge to open the Photo Manager, where you can browse your photos and tap the delete icon (top-right) to remove any you don’t need.

   (Photo Manager)

Photo reminder

The app will prompt you to take a photo before signing off if none have been attached. Photos cannot be added or deleted after sign-off.

Attaching a document

Documents such as PDFs, certificates, or drawings can be attached to the current equipment item from the check sheet. Attached documents travel with the transfer file when you upload results.

1. Click the paperclip icon in the top-right toolbar to open the document menu bar.

   (Check sheet toolbar — paperclip icon)

2. Select the file from your device and confirm.

Viewing documents

You can view documents linked to the current equipment item in two ways:

From the check sheet

1. Click the file icon on the right side of the check sheet (below the toolbar).

   (File icon on the check sheet)

2. The Documents panel opens, listing all documents linked to the current item.

   (Documents panel)

3. Click a document name to open it.

From the Equipment Browser

1. Return to the Equipment Browser by clicking the back arrow or the Ex-Online logo in the top-left.

2. Switch to the Docs tab in the green view tabs bar.

   (Equipment Browser — Docs tab)

3. The document grid displays all documents in the IWP, with Type, Name, and Description columns.

   (Document grid)

4. Double-click a row to open the document.

Adding associated equipment

Associated equipment (glands, seals, stopping plugs, IS barriers) linked to the current item appears in the Associated Equipment section of the check sheet. You can also manage associated equipment from the Equipment Browser’s Assoc. Eq. tab.

From the check sheet

1. In the sidebar on the left, click Associated Equipment to scroll to that section.

   (Associated Equipment section in the check sheet)

2. The Associated Devices list shows items already linked to this equipment (Certificate, Description, Manufacturer).

3. Click Add to add a new associated equipment item.

4. Fill in the required fields: Description, Certificate, Protection, Service, Manufacturer, and Model.

From the Equipment Browser

1. Return to the Equipment Browser by clicking the back arrow or the Ex-Online logo in the top-left.

2. Switch to the Assoc. Eq. tab in the green view tabs bar.

   (Equipment Browser — Assoc. Eq. tab)

3. The associated equipment grid displays all associated items in the IWP.

   (Associated equipment grid)

4. To add a new item, click + New in the toolbar.

5. Fill in the required fields and click Save.

Copy from existing

Use the Copy button to duplicate an existing associated equipment item — useful when adding multiple items of the same type (e.g. several glands with the same certification).

For a full description of associated equipment fields, see Associated Equipment.

Signing off

Once all questions are answered and photos are attached, sign off to lock the check sheet.

1. In the sidebar, click Sign-Off.

   (Sign-Off in the sidebar)

2. Under the Inspector column, click Sign as [your name] to finalise the inspection — or click New signature first if you haven’t set up a signature yet.

Sign-off is final

After signing, the check sheet is locked for the current user. Confirm all data before you sign.

Once signed, an orange banner confirms the check sheet is locked. Your name, time, and signature appear under Inspector. The item’s status in the Equipment Browser changes to green (Completed).

If a Reviewer or Approver is required, see Reviewing and Approving Inspections for the next steps.

Next steps

After completing and signing off your check sheets, create a transfer file to send results back to Tag Browser. See Uploading Inspection Results for step-by-step instructions.

Related topics

• Inspection App Reference — Full description of every screen and control in the Inspection App
• Merging Work Packs — Combine results from multiple inspectors
• Reviewing and Approving — Hand off for reviewer or approver sign-off