Defects

The Defects view lists issues linked to equipment in the current project. It is the working view for reviewing findings, changing defect information, and opening or closing defects.

Each row is a defect record. An equipment item can have several defects, so the same equipment tag may appear on several rows.

For step-by-step instructions, see Manage defects.

The numbered areas in this screenshot match the section headings below.

1Toolbar2Row controls3Reading a defect rowView larger screenshot ↗

1. Toolbar

Find Update, Open, and Close above the grid’s column headings. Commands may appear in a menu depending on the available width. Toolbar actions work with the defect selection. A selected defect may be on another page or hidden by a filter; the visible grid does not define the scope of an update.

Control	What it does
Selection Count	Shows how many defects are selected, including selected rows on other pages or hidden by filters.
Refresh	Reloads the grid data. Does not clear the selection.
Update	Changes the included fields on every selected defect through a review-and-confirm dialog.
Open	Reopens selected defects that need further work. The dialog accepts an optional comment.
Close	Marks selected defects as closed. The dialog accepts an optional comment.
Grid Layout	Opens commands to save the current grid layout to your account or load it on another device.

The action dialogs below describe each operation. Shared selection behaviour is documented in Selecting Items.

2. Row controls

The checkbox, three-dot button, and dropdown arrow are at the left of each row. Opening a record and selecting it are separate actions.

Control	What it does
Row checkbox □	Selects or deselects the defect for toolbar actions such as Update, Open, and Close.
Three-dot button ···	Opens that defect’s Window beside the grid. Green marks the defect currently displayed; click another row’s three-dot button to switch records.
Row-menu arrow ▾	Opens the menu for that defect. Its commands use this row, independently of the checked rows.
View Defect	Opens that defect’s individual overview page in a new browser tab. The project grid remains open in the original tab.

For the Window’s fields, editing controls, inspection links, and History, see Defect Window.

For selection menus, filters, sorting, and pagination, see Project Dashboard Interface.

3. Reading a defect row

Read the columns to the right of the row controls. The screenshot shows Status, Tag_no, Priority, Site, and Area; scroll the grid horizontally for additional columns. The columns below combine equipment information, the finding, and the defect’s resolution and audit information.

Equipment information

Column	What it tells you
Tag_no	The tag number of the equipment linked to the defect. Several defects can share the same tag.
Site	The equipment’s site.
Area	The equipment’s area within the site.
Location	More specific location information for the equipment.
Description	The equipment description, rather than the defect finding.
Cert	The equipment certificate number.
Is_simple	Whether the linked equipment is recorded as a simple device.
Ac_zone	The equipment’s area classification zone.
Exr_prot	The equipment’s protection type.
Exr_group	The equipment’s gas/dust group rating.
Exr_tclass	The equipment’s temperature class.

Inspection and finding

Column	What it tells you
Item_no	The inspection item number associated with the finding.
Inspection	The inspection associated with the defect.
Result	The recorded inspection answer: N means non-conformance; NC means Not Checked.
Defect_details	The recorded finding, distinct from the equipment Description.

Status and resolution

Column	What it tells you
Status	Open means the defect needs further work; Closed records a completed or otherwise resolved issue.
Priority	The defect’s priority, displayed numerically in the grid. Use Update’s named High, Medium, Low, and Unassigned choices when setting it.
Rectification_action	Work performed or proposed to resolve the defect. This is the Rectification field in Update.
User_comment	Supporting context for the defect. This is the Comment field in Update.
Defect_other_1 to Defect_other_6	Project-defined defect values, corresponding to other_1 to other_6 in Update.

Dates and action information

Column	What it tells you
Entry_dt	When the defect was created.
Comment	The comment recorded with the action information, shown separately from User_comment.
Actioned_by	The person recorded against the defect’s action information.
Actioned_dt	The timestamp recorded against that action. This is separate from the defect’s creation date.

Use Update to change supported fields on the checked rows. The Defect Window provides the individual record’s information and controls.

Action dialogs

Use these dialogs after selecting defects in the grid. They act on the checked rows, independently of the defect displayed in the Window.

Update

Update applies the same field values to one or more selected defects. It is suitable for shared rectification information, priority, comments, or project-defined values.

Dialog controls

The dialog defines which fields are included in the update. Review and confirmation are separate stages.

Control	What it does
+ Add field	Adds a field to the proposed update. Fields not included in the update retain their existing values.
Field value	Sets the proposed value for an included field. The same proposed value applies to every selected defect.
Toggle all fields	Shows all supported fields together in the proposed update. Review which fields and values are included before continuing.
Remove field ×	Removes that field from the proposed update, leaving its existing values unchanged.
Review	Shows the proposed changes before they are applied. Provides a chance to check the affected records and values.
Confirm	Applies the reviewed update. Completing the confirmation is required to apply the changes.
Close ×	Dismisses the dialog without applying the proposed update.

Supported fields

Defect updates support the following fields.

Field	Meaning
Rectification	Information about work performed or proposed to resolve the defect.
Priority	Choose High, Medium, Low, or Unassigned.
Comment	Supporting context for the defect.
other_1 to other_6	Project-defined defect fields.

Open

Open returns closed defects to the active defect workflow without creating replacement records. The dialog accepts an optional comment explaining why further work is needed.

Control	What it does
Comment	Adds an optional comment explaining why the selected defects are being reopened.
Open Defects	Reopens the selected defects.

Close

Close marks defects as closed. The dialog accepts an optional comment explaining the outcome. Closure changes the defect’s status; it does not delete the defect record.

Control	What it does
Comment	Adds an optional comment explaining why the selected defects are being closed.
Close Defects	Closes the selected defects.

Where defects come from

Defects are normally created from findings in uploaded inspection results and remain linked to the affected equipment and inspection.

The upload option Ignore NC inspection results (do not create defects) prevents applicable NC results from creating defects. Closing an existing defect is a separate operation; it changes that defect’s status rather than removing the finding or equipment record.

The Equipment view also provides Edit → Add Defect. Its entry point is described in Equipment — Edit menu.

Related guides

These guides cover tasks using the Defects view.

• Manage defects — Review findings, update fields, and open or close defects.
• Select items — Choose which records a toolbar action affects.
• Upload inspection results — Transfer findings from the Inspection App.